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Orchid Event Venue | 4000 Steeles Ave W., Unit 44L, Vaughan, ON, L4K4V9
ornament | Orchid Event Venue

Frequently Asked Questions About Our Wedding Venue

Micro weddings are a relatively new and rapidly growing trend, with couples preferring to have smaller ceremonies that are more personal in comparison to having large and overdone events.

General Questions

General Questions

1. What is the capacity allowed in the venue?

Our capacity is 30 guests.

2. Do you have packages?

Yes! Go to our packages page and find the package that is best for you.  We have packages to fit all budgets.

3. Are pets allowed?

Depends on size and number of pets. Please request in advance for approval. If approved, the pet will require a pet sitter at all times while in the venue and not allowed in the common areas of the building. Any cleaning involved or damages will be charged accordingly.

4. Is there free parking available?

Yes, it is a big plaza. Closest parking is on the north side of the plaza.

5. Is there any décor provided with my rental?

For all ceremonies and events we have traditional white faux floral decor. In addition, for weddings we have pink and white floral arrangements down the aisle.

6. What is included in your party packages?

Traditional white floral arch with two side arrangements are included. Party packages also include clear acrylic chiavari chairs, 6 foot folding tables, use of kitchenette for warming. Additional charge for table cloths, dinnerware including plates, bowls, glasses, utensils and napkins.

7. Do you provide wifi?

Yes!  Free wifi is available. Enquire for login password.

Booking

1. What is your payment process? Do I need to make a deposit?

Deposit of 20% is required at the time of booking. Balance is due three days prior to the event. 

2. What forms of payment is accepted?

We accept e-transfer, cheque, money order or cash. We do not accept credit card payments at this time.

3. What is your policy for cancellations?

Should you need to cancel your reservations, your initial payment and all collected payments are non-refundable. We can reschedule or provide a credit.

4. Are there any extra fees?

Some extra charges include:

  • 13% HST
  • Liquor permit (SOP – Special Occassions Permit): this is required if alcohol is involved. Cost is $50 to AGCO. Visit agco.ca for more information
  • Party events are subject to $100 cleaning fee.
general rules + restrictions

1. What if I need time for set up or clean up?

Any time that you require for set up or clean up is part of your booked time. 

2. Can we arrange to set up the night before?

Unfortunately not. All set up and clean up must take place immediately before and after your event as we may book multiple events on the same day.

3. Do you book more than one function per day?

Yes, we may book more than one function per day.

4. Do you have any restrictions on the space?

Restrictions may vary but here are some general ones:

  • No smoking
  • No open flames or pyrotechnics (candles must be glass-enclosed)
  • No fireworks, sky lanterns and any other incendiary items
  • No permanent markers of any kind
  • No holes may be made in the walls, please use only easy remove tape such as painters tape.

Renters are responsible for any surfaces that are damaged by décor. All décor must be removed by the end of the rental agreement.

5. Can I have a reception after my ceremony?

Yes, you can book extra time and have your guests stay for food and drinks. You may have outside catering delivered to your function. Use of the kitchenette for warming and refrigeration is available. For additional fees, we have utensils, dinnerware, glasses and table cloths available. Please note, we do not have any servers on staff and all food and drinks must be served by you or your guests.

6. Can I serve alcohol at my event?

You can bring your own alcohol but you must obtain an SOP (Special Occasions Permit) online from the AGCO (Alcohol & Gaming Commission of Ontario). This is a requirement by law any time alcohol is served. The cost is $50 for the day if alcohol is being served only, not sold.

Please note that permit applications for Private Event applications must be submitted at least 10 days before the event.

Don't hesitate to contact us!

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