Frequently Asked Questions About Our Wedding Venue
Micro weddings are a relatively new and rapidly growing trend, with couples preferring to have smaller ceremonies that are more personal in comparison to having large and overdone events.
How many guests can Orchid Event Venue accommodate?
Orchid Event Venue specializes exclusively in intimate weddings and private events for up to 30 guests. Our venue is thoughtfully designed to create a warm and elegant atmosphere where every guest feels included in your celebration.
Where is Orchid Event Venue located?
We are conveniently located in Vaughan, Ontario, just north of Toronto, making us easily accessible for couples and guests throughout the Greater Toronto Area. Our address is 4000 Steeles Ave West, Unit 44L.
What types of events do you host?
In addition to micro weddings, we also host:
- Bridal showers
- Baby showers
- Birthday parties
- Anniversary celebrations
- Engagement parties
- Corporate meetings and private events
Do you offer wedding packages?
Yes! We offer a variety of all-inclusive micro wedding packages designed to fit different styles and budgets. Whether you’re planning a simple ceremony or a complete wedding celebration, we have a package to suit your needs. Go to our Packages Page and find the package that best suits you.
What is included in your wedding packages?
Depending on the package you choose, your wedding package may include:
- Licensed wedding officiant
- Beautiful ceremony space with white arch and floral arrangements in the aisle
- Elegant floral décor
- Bridal bouquet and boutonniere for the groom
- Ceremony Music
- Welcome to our wedding sign with names and date
Please visit our Packages page or contact us for complete package details.
Do you offer ceremony-only weddings?
Yes. If you’re looking for a beautiful, intimate location to have your ceremony without a reception, our ceremony-only packages are a wonderful option. This requires minimum 4 people as we need the bride and groom and two witnesses. Maximum capacity that we can accommodate is 30 people.
Can we have both our ceremony and reception at Orchid Event Venue?
Absolutely! You can book extra time and have your guests stay for food and drinks. Any additional hours is $150/hour and $100 cleaning fee. You may have outside catering delivered to your function. Use of the kitchenette and refrigeration is available. For additional fees, we have utensils, dinnerware, glasses and table cloths available. Please note, we do not have any servers on staff. You can hire independent serving company or have your catering company conduct the serving for you.
Is parking available?
Yes. Complimentary parking is available in our plaza. The closest parking is located on the north side of the building.
Is Wi-Fi available?
Yes. Complimentary Wi-Fi is available throughout the venue. We’ll provide the access information on the day of your event.
What décor is included?
Our venue includes elegant white faux floral arch and décor for all ceremonies and events. Wedding ceremonies also include beautiful pink and white floral arrangements along the aisle to create a romantic setting.
What is included with party rentals?
Party rentals include:
- Elegant white floral arch
- Two matching floral arrangements
- Clear acrylic Chiavari chairs
- Six-foot banquet tables
- Kitchenette access
- Tables, linens, dinnerware, glassware, cutlery, and napkins are available as option add-ons.
Is your venue wheelchair accessible?
Yes. We strive to make our venue comfortable and accessible for all guests. If anyone in your party has specific accessibility needs, please let us know in advance so we can assist with providing directions from the west side entrance.
Can we include our pet in our ceremony?
We understand that pets are family too.
Pets may be permitted. Pet must remain under the supervision of a dedicated pet handler at all times and is not permitted in the building’s common areas.
Any additional cleaning or damages resulting from pets will be the responsibility of the renter.
How do we reserve our wedding date?
Booking is simple. Contact us and request your desired date and time to see if it is available. Upon confirmation, the deposit is required by e-transfer. Deposit is $150 for Gold Package and $250 for the Sweetheart and Party Packages.
The remaining balance is due three days before your event.
What payment methods do you accept?
We currently accept:
- E-Transfer
- Cash
- Cheque
At this time we do not accept credit card payments.
What is your cancellation policy?
All deposits and payments are non-refundable.
If your circumstances change, we’ll do our best to accommodate a new available date or provide a credit toward a future booking whenever possible.
Are there any additional fees?
Additional charges may include:
- HST (13%)
- AGCO Special Occasion Permit (if serving alcohol). Visit agco.ca for more information. Permits will be required in advance. Permits cost $50 to AGCO.
- $100 cleaning fee if any outside food is involved
- Optional rental upgrades such as linens and dinnerware
We’ll review all applicable fees with you before booking so there are no surprises.
Can we bring our own caterer?
Yes. Outside catering is welcome. Food may be delivered to the venue, and our kitchenette is available for use. As we have multiple events on the same day, please note that if your catering company requires time to set up their food, that extra time before the ceremony will need to be booked in advance. Please ask your catering company how much time they require before and after the ceremony for set up and tear down.
Please note that Orchid Event Venue does not provide serving staff.
Can we bring finger food or snacks?
Yes. In this case, you have to add at least one extra hour to the gold or sweetheart package (we recommend two hours). Your guests will not be seated at any tables, and simply walking and mingling around, so bring disposable plates and cutlery. We will charge $50 cleaning fee.
Can we serve alcohol?
Yes. You may provide your own alcohol; however, Ontario law requires you to obtain an AGCO Special Occasion Permit if alcohol will be served.
Applications should be submitted at least 10 days before your event with AGCO. Visit their website at agco.ca. Their cost for a permit is $50.
Do you provide bartenders or servers?
No. Clients are responsible for serving food and beverages or arranging their own catering and serving staff if required.
Can we decorate the venue?
Yes. You are welcome to bring some additional décor but we will not remove the arch or our floral arrangements. Remember that additional time will need to be booked in order to set up and tear down.
To protect the venue, please DO NOT:
- Use nails, screws, or permanent adhesives
- Attach and additional flowers to our flower arrangements as it will damage the foam
- Use permanent markers
- Create holes in walls
- Use open flamesAll decorations must be removed before the end of your rental.
Can we set up the night before?
Unfortunately not. Because we often host multiple events in a single day, all setup and cleanup must take place during your reserved rental period.
Does setup and cleanup time count toward our rental?
Yes. Please include any decorating, vendor arrival, setup, and cleanup time when selecting your rental duration.
Do you host multiple events on the same day?
Yes. We book several functions per day. Your rental time is reserved exclusively for your event. We expect you and your guests to arrive and leave within the specified booking time.
How far in advance should we book?
We recommend booking as early as possible, especially for weekends and popular wedding dates. However, if you’re planning a last-minute wedding, please contact us, we’ll do our best to accommodate your preferred date.
Can we schedule a tour before booking?
Absolutely! Couples may book an appointment in advance to visit Orchid Event Venue, tour the space, and discuss their wedding plans with us before making a decision.
Why choose a micro wedding?
Micro weddings allow you to focus on what truly matters, celebrating your marriage with the people you love most.
Couples often choose a micro wedding because they enjoy:
- A more personal experience
- Lower overall wedding costs
- Less planning stress
- More meaningful time with family and friends
- Beautiful all-inclusive packages
- An elegant celebration without a large guest list
Many couples discover that a smaller wedding creates some of their biggest memories.